and Electronic Documents Act ("PIPEDA"). It specifically applies to
those areas where the Pipe Line Contractors Association of Canada (PLCAC),
as a not-for-profit corporation constituted under the Canada
Not-for-Profit Corporations Act, and whose stakeholders engage in areas
including federal works, undertakings and businesses (FWUB), conduct
activities which the Office of the Privacy Commissioner considers
commercial activities of a not-for-profit organization.
This policy governs the relationship between the PLCAC and individuals
with whom we interact, such as our Regular and Associate Member
representatives or employees or their family members, our trade union
partners, career information seekers, or potential customers or
contractors ("you") as it pertains to areas of commercial activity
within PLCAC operations.
At PLCAC we are committed to ensuring that our relationship with you is
conducted with integrity and in a responsible, fair, honest and ethical
manner. Consistent with these objectives we maintain high standards of
confidentiality with respect to the management of personal information.
What is personal information?
information means information about an identifiable individual, but does
not include the name, title or business address or telephone number of
an employee of an organization. Examples of personal information include
your name, residential address, age, social insurance number, personal
email address and other personal identification numbers or
What personal information does PLCAC collect and use?
course of carrying on our business, it is necessary for PLCAC to collect
and use information about a variety of individuals. The way this
information is used is dependent upon the nature and sensitivity of the
particular information. The PLCAC limits its collection, use and
disclosure of your personal information to the purposes that we have
identified to you. For example, PLCAC may collect personal information
such as name, address and contact information in order to provide you
with pipeline safety training information, pipeline career exploration
opportunities in your area, or event or scholarship opportunities.
Purposes: Why do we collect personal information?
The PLCAC collects and uses personal information for the purposes reasonably required to carry on our business, including the following:
What personal information does the PLCAC disclose?
The PLCAC may be required to disclose personal information about individuals in certain situations, including the following:
Protecting Your Personal Information
Keeping your personal information confidential and secure is a priority for us. In order to ensure protection of your personal information, we have developed security procedures to safeguard and protect your personal information against loss, theft, unauthorized disclosure, copying, and unauthorized use or modification, including:
assured certain rights under PIPEDA and other substantially similar
provincial laws as they apply, pertaining to the management of personal
information, and the PLCAC is committed to aiding you in exercising your
rights as they apply to the effective protection of personal information
and privacy management.
Accessing your personal information
We will honour any reasonable requests you make to review, update or correct any of your personal information that is held by the PLCAC. We will respond to your request for access within 30 days of the request being made.
Requesting an update or correction
believe that any of your personal information is inaccurate, you may ask
us to correct it. We will respond to your request to update or correct
your personal information within 30 days of the request being made.
event of any conflict or other concern regarding access to, or the
accuracy or our use of, your personal information, you may register a
question or complaint with our Privacy Officer.
right to change it from time to time. Notice of changes to the Privacy
Policy may be posted on the PLCAC website at pipeline.ca.
the PLCAC Website
personal information is only collected when you voluntarily complete an
online application, request form, or survey. Personal information
collected during the online application is only used to respond to your
inquires or requests and is not used for any other purposes. We will not
send you any unsolicited electronic communication.
Our website does not collect visitor information in the form of the visitor's domain or Internet Protocol ("IP") address but does collect information regarding which pages are accessed. This information is used internally, only in aggregate form, to better serve you by helping us manage and improve the content of our website and to diagnose technical problems.
PLCAC does not store 'cookies' on your computer when you visit our
PLCAC commitment to current guidance and the Canadian model principles
Principle #1: Accountability – The PLCAC is responsible for personal information under its control and has designated a Privacy Officer who is accountable for PLCAC's compliance with the ten privacy principles as they apply to PLCAC operations.
Principle #2: Identifying Purposes – The PLCAC shall identify the purposes for which personal information is collected at or before the time of collection, as applicable to PLCAC commercial activities.
Principle #3: Obtaining Consent - The knowledge and consent of an individual are required for the collection, use, or disclosure of personal information, except where inappropriate.
Principle #4: Limiting Collection - The collection of personal information shall be limited to that which is necessary for the purposes identified by the PLCAC. Personal information shall be collected by fair and lawful means.
Principle #5: Limiting Use, Disclosure and Retention – The PLCAC shall not use or disclose personal information for purposes other than those for which it was collected, except with the consent of the individual or as required by law. The PLCAC shall retain personal information only for as long as necessary to achieve fulfillment of the identified purposes.
Principle #6: Keeping Personal Information Accurate – The PLCAC shall keep personal information as accurate, complete, and up-to-date as is necessary for the purposes for which it is to be used.
Principle #7: Safeguarding Personal Information – The PLCAC shall protect personal information by security safeguards appropriate to the sensitivity of the information.
Principle #8: Openness Concerning PLCAC Privacy Practices – The PLCAC shall ensure that specific information about its policies and practices relating to the management of personal information is made readily available to individuals with whom it interacts.
Principle #9: Access to Information – The PLCAC shall, upon request, inform an individual of the existence, use, and disclosure of his or her personal information and shall give such individual access to that information.
Principle #10: Challenging Compliance - An individual shall be able to address a challenge concerning PLCAC compliance with PIPEDA or where applicable